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CASE STUDY · CHICAGO AREA, IL · OCTOBER 2025
Aetna roadshow: one show, four Chicago-area venues
In October 2025, Aetna took a corporate meeting on the road across the Chicago area: four stops at four different venues, with audiences of 200+. Mongoose AV built the same show at every stop, with screens and projection for the presentation, sound and wireless mics for the presenters, and an on-site crew running it. Attendees in Rockford got the same experience as attendees at Midway.
Client
Aetna
Format
4-stop roadshow
When
October 2025
Audience
200+
WHAT WE HANDLED
One show, four rooms
- The same AV package at four venues: Chicago Marriott Midway, Radisson Hotel Rockford, Holiday Inn Crystal Lake and Aurora Country Club
- Flat-panel displays on stands and projection screens, so every row could read the slides
- PA speakers and wireless microphones, mixed live from a console in the room
- The same welcome deck and branded screens from stop to stop
- Load-in, show operation and strike at each venue on its own schedule
THE FOUR STOPS
Where we set up
Every venue had a different room, so the package flexed to fit while the show stayed the same.
STOP · CHICAGO, IL
Chicago Marriott Midway
A large ballroom set theater-style. We placed displays on stands at the front and along the room, added a projection screen, and ran audio from a mixing console with a rack of wireless mic receivers and processing.
STOP · ROCKFORD, IL
Radisson Hotel Rockford
A chandeliered ballroom with theater seating. Screens on stands carried the presentation to the back rows, with speakers covering the full room.
STOP · CRYSTAL LAKE, IL
Holiday Inn Chicago – Crystal Lake
Twin projection screens at the front of the room, flanked by speakers on stands, with an audio control station at the back.
STOP · AURORA, IL
Aurora Country Club
A clubhouse room with windows onto the course. Displays on stands framed the lectern, with speakers on stands and the same welcome deck as every other stop.
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