Outside AV for hotels, convention centers and corporate venues
CONFERENCE AV
Conference AV for multi-day, multi-room events
General sessions, breakouts and everything between. We plan the signal flow, staff every room and keep sessions on time, from a 100-person regional meeting to an 800-person national conference.
What’s included
01
General session production
Stage, screens, audio and lighting built for the keynote room.
02
Breakout rooms
Projection, sound and a tech for each room, sized to the session.
03
Show calling
A show caller and stage manager keep speakers, cues and timing on track.
04
Speaker support
Ready-room checks, confidence monitors and stage timers.
05
Hybrid and recording
Stream or record any session for remote attendees and on-demand viewing.
06
Planning and paperwork
Venue orders, power, rigging and union coordination handled for you.
Built for
- Association conferences
- Sales and partner conferences
- Medical and professional education
- Summits and forums
- Multi-day trainings
- Trade show stages
How it works
- Planning call. 30 minutes with John to cover goals, venue, headcount and agenda.
- Proposal. A clear, line-item quote, usually the same day.
- Venue details. We handle the venue’s AV policy, power, load-in and labor.
- Show day. Our crew sets, runs and strikes everything.
Recent work
Las Vegas, NV
DCPA Conference
Denver, CO
DCPA Denver
Huntington Place · Detroit, MI
Automate Live 2025
Planning at a hotel?
You can usually bring your own AV. Send us the hotel’s AV quote and we’ll show you what the same show costs with us.
Conference AV questions
Yes. We staff each room and plan the gear across the whole event, so breakouts and the main stage run in parallel.
Yes. We have extensive experience with union labor, power orders and exhibitor rules, and we coordinate those details with the venue.
Yes. Any session can be streamed live or recorded for on-demand viewing.
Get a proposal for your next event
Same-day quotes on most events. Send your date, venue and headcount.